Financial Responsibility and Information

Student Financial Reponsibility

Students who attend Virginia Commonwealth University School of the Arts in Qatar (VCUarts Qatar) assume the following responsibilities:

  • Full payment of tuition and fees generated from their registration.
    • Payments must be made directly to, and per the guidelines of, Qatar Foundation Financial Support (=QF Finance)
    • Students whose tuition and/or fee charges are covered by scholarships or sponsorships must follow up with their scholarship/sponsorship agency to ensure payment was effectively made by the stated deadlines.
  • Full payment of all charges for housing and dining services and other applicable miscellaneous charges, if any.
  • Reading their vcu email and the VCUarts Qatar website and intranet pages on a regular basis to remain informed of VCUarts Qatar and/or QF policies and procedures pertaining to matters of tuition and fee payments.

Please note:

  • Neither VCUarts Qatar or the Qatar Foundation issue hard-copy (paper) invoices to enrolled students. Invoices are sent to students by QF Finance, and by email only.
  • A student's failure to acknowledge and review the soft-copy (electronic) invoice does not relieve him/her from the responsibility to make the requisite payments by stated deadlines. 
  • QF Finance collects all tuition/fee funding from students. Students can access their invoices, receipts, or payment histories directly from the QF Finance Online Payment Portal.
  • VCUarts Qatar does not collect tuition/fee payments from its degree-students, nor does it track payments made to QF Finance for this purpose. VCUarts Qatar does, however, administer "QF Finance Holds" on behalf of QF Finance for VCUarts Qatar students deemed to be in financial default by QF Finance. 
  • Ultimately, students are responsible for any due balances on their student accounts, including in instances when a due balance is on account of a funding agency cancelling or reducing the scholarship, sponsorship, or loan award. 
  • The University reserves the right to revise or alter student tuition and fee amounts, the regulations pertaining to student tuition and fees, as well as the tuition and fee collection procedures whenever such revisions or alterations are deemed necessary.  

Tuition Deposit

Students accepted into an undergraduate degree program who accept their offer of admission must pay a non-refundable tuition deposit.

  • This deposit is credited to the student's first semester's tuition charges.
  • A student who pays the tuition deposit, but then decideds not to enroll for the intended intake-term, forfeits the deposit. In Fall 2021, the tuition deposit was QAR 1.500,- (equivalent to US$ 412.-).

Tuition/Fee Billing and Payments

Currently, students are billed for the cost of their tuition and comprehensive fee at VCUarts Qatar by the Qatar Foundation.

  • The Qatar Foundation Finance Office issues invoices electronically at the start of the academic semester. Students are notified by at their VCU email address when the Qatar Foundation eStatement (invoice) is available for viewing at the QF Billing and Payment webpages.
  • Tuition and fee charges are triggered by course-registration. 
  • Payment for an academic semester is due prior to the end of that semester, and by stated deadline dates.
  • Additional charges, if any, are due by or before the date specified on the invoice. QF does NOT mail out invoices in hard-copy format. 

QF eStatements include the following charges:

  • Tuition
  • Mandatory, comprehensive fee at VCUarts Qatar. The Comprehensive Fee is a mandatory fee to cover items and services provided by VCUarts Qatar, including books, equipment, software, and/or student programs and activities.
  • QF Housing and Dining charges

QF eStatements do NOT include the following charges. Students must make payment arrangements with the VCUarts Qatar department or unit directly:

  • VCUarts Qatar computer damage fees
  • VCUarts Qatar library fines
  • Parking tag fees for vehicles
  • VCUarts Qatar design shop (bookstore) charges 

Students who fail to make the required payment or clear their due balances by the due date may be assessed a Late Fee or a Hold on their student-record. Holds deny students from registration for future classes, prevent access to midterm or final grades, prevent the issuance of degree-certificates and transcripts, etc. Holds are removed when a student has cleared all due balances owed to the Qatar Foundation, VCU, or VCUarts Qatar. 

Undergraduate Tuition and Fees - AY 2021-22

The amounts listed below apply only to students who started their degree studies at VCUarts Qatar in Fall 2019 or after, as well as to students who Cross-Register at VCUarts Qatar during Summer Terms. Students who started their degree studies at VCUarts Qatar prior to Fall 2019 may verify their respective "Tuition/Fee Block" at the VCUarts Qatar Intranet*.

Full Time Enrollment (12-18 credits per semester)

  • Tuition: USD 29409 or QAR 107048.76 per academic year; OR USD 14704.50 or QAR 53524.38 per semester. 
  • Comprehensive Fee: USD 895 or QAR 3258 per academic year; OR USD 447.50 or QAR 1629 per semester
  • A per-credit surcharge is levied if registered for more than 18 credits in a given semester.  

Part Time Enrollment (1-11 credits per semester)

  • Tuition: US$ 1174 or QAR 4273.36 per credit
  • Comprehensive Fee: USD 75 or QAR 273 per credit

* The "Tuition/Fee Block"-model is not applicable to students who started at VCUarts Qatar in Fall 2019 or after. Students who started their degree-studies in Fall 2019 or after should anticipate an increase in tuition/fee each academic year

Graduate (MFA) Tuition and Fees - AY 2021-22

The amounts listed below apply only to students who started their degree studies at VCUarts Qatar in Fall 2019 or after. Students who started their degree studies at VCUarts Qatar prior to Fall 2019 may verify their respective "Tuition/Fee Block" at the VCUarts Qatar Intranet*.

Full Time Enrollment (9-15 credits per semester)

  • Tuition: USD 25956 or QAR 94479.84 per academic year; OR USD 12978 or QAR 47239.92 per semester. 
  • Comprehensive Fee: USD 895 or QAR 3258 per academic year; OR USD 447.50 or QAR 1629 per semester

Part Time Enrollment (1-8 credits per semester)

  • Tuition: US$ 1441 or QAR 5245.24 per credit
  • Comprehensive Fee: USD 75 or QAR 273 per credit

* The "Tuition/Fee Block"-model is not applicable to students who started at VCUarts Qatar in Fall 2019 or after. Students who started their degree-studies in Fall 2019 or after should anticipate an increase in tuition/fee each academic year. 

Payment Methods

QF Online Payment Portal. https://qfservices.qf.org.qa

  • Your log on is your “vcu.edu”-email address.
  • Your one-time password was/will be provided to you by QF Finance at/around the time your first invoice is issued. You will be asked to reset that password upon your first logon.
  • When accessing your QF Finance Portal account, you can see your current due balance at any time, print invoices, receipts, etc.

In Cash:

  • Pay due balance at the Qatar Foundation Finance Department, Qatar Foundation Headquarters Building, 1st floor, room 1.116.

By Debit Card:

  • Pay due balance at the Qatar Foundation Finance Department, Qatar Foundation Headquarters Building, 1st floor, room 1.116.

By Credit Card:

  • Pay due balance at the Qatar Foundation Finance Department, Qatar Foundation Headquarters Building, 1st floor, room 1.116.

By Cheque:

  • Cheques must be drawn on an account held at a bank based in Qatar and payable to “Qatar Foundation”. Pay due balance at the Qatar Foundation Finance Department, Qatar Foundation Headquarters Building, 1st floor, room 1.116.

By Wire Transfer: (Most banks enable you to wire funds online from your own bank account!)

  • Account Name: “Qatar Foundation”
  • Bank: Qatar National Bank
  • Swift Code: QNBAQAQA
  • Currency:
    • If payment is made in QAR, use the following information
      • ACCOUNT:   0013-024171-072
      • IBAN:             QA42 QNBA 0000 0000 0013 0241 7107 2
    • If payment is made in USD, use the following information:
      • ACCOUNT:   0013-035555-061
      • IBAN:             QA22 QNBA 0000 0000 0013 0355 5506 1
  • You must include the following within the wire transfer documentation:
    • Your full name
    • VCUarts Qatar
    • Your V# - eg. V009150123
    • Your Q# - eg. 2020-199
    • Your QID/QRP# - eg. 26205700017

By Direct Cash Deposit into the QF QNB Account– In QAR only!

  • ACCOUNT:   0013-024171-072
  • IBAN:             QA42 QNBA 0000 0000 0013 0241 7107 2

Qatar Foundation Installment Payment Plan

The Installment Payment Plan (IPP) distributes the cost of tution, fees, QF housing and QF dining charges for a semester into four equal installments.

  • The IPP is administered by the Qatar Foundation and available only for Fall and Spring terms.
  • To participate in the IPP, a student must complete the Student Installment Payment Plan Application Form available also from the Qatar Foundation Finance Office and submit it along with post-dated check for the amounts due to the Qatar Foundation Finance Office. The Application Form must be re-submitted each term a student participates in the IPP.
  • Only enrolled students with at least QAR 10000 or more in current dues are eligible to participate in the IPP, provided all prior semester due balances are fully paid. 
  • A USD 25 or QAR 91 non-refundable administrative fee is assessed payable with the first installment of the term. QF does not charge interest on the due balance for those participating in the IPP. 

Payment Deadlines

Semester Payment Due Date - Standard

SUMMER Sessions  #1 & #3    

 

 

June 20, 2021                   

  • Due balance for Summer Sessions #1 and #3 to be paid to QF Finance in full.
  • Unpaid due balance? Expect a QF Finance Hold on your VCUQ record!
SUMMER Session #2

July 8, 2021

  • Due balance for Summer Session #2 to be paid to QF Finnance in full.
  • Unpaid due balance? Expect a QF Finance Hold on your VCUQ record!
FALL TERM 2021

October 24, 2021

  • Due balance for Fall term to be paid off in full.
  • Unpaid balance? Expect a QF Finance Hold on your student record. 
SPRING TERM 2022

March 24, 2022

  • Due balance for Spring term to be paid off in full.
  • Unpaid balance? Expect a QF Finance Hold on your student record. 

Students who do NOT pay their Due Balance to QF Finance by the Payment Deadline

A student who fails to remit payments when due will have a QF FINANCE HOLD placed on their VCUarts Qatar student record and may be assessed a late payment fee by QF Finance.

  • In other words, students with balances owed to the Qatar Foundation, VCU, or VCUarts Qatar are denied registration for future classes, are denied access to midterm or final grades, and are not issued degrees, official transcripts, or exit permits until all charges are paid in full or a payment plan to the satisfaction of QF Finance has been set up. 
  • QF Finance Holds are placed on, and released from, a VCUarts Qatar student's record, at the instruction of QF Finance. Students must contact QF Finance directly to resolve any matters related to their due balance. 

Refund/Reduction Policy

​The refund/reduction policy in place at VCUarts Qatar mirros the policy at the home campus, VCU, in Richmond, Virginia, USA.

  • Refunds will be computed based on the actual withdrawal date as recorded by the Office of Records and Registration. 
  • Refunds will only be made to students who have completed the required withdrawal procedure whether they have attended the class or not. 
  • It is the student’s responsibility to request corrections to errors on the student’s schedule. 
  • Students who are enrolled in the maximum number of credit hours (18) and withdraw up to the minimum credit hours considered full-time enrollment (12) do not receive a refund/reduction.
  • A full refund of tuition and applicable fees for short courses (less than six weeks in length) will be granted if the course is dropped by the end of the first day of a given class. Partial refunds are not granted for short courses.
  • Exceptions to this refund policy are made only in rare instances based upon extenuating circumstances. Written application for such exceptions must be filed with the Associate Dean for Academic Affairs.

Refund/Reduction Schedule

Drop / Withdrawal Period      Refund/Reduction Student Pays 
Drop prior to end of Add/Drop period      100% 0%
Withdraw second week of class    80% 20%
Withdraw third week of class     60% 40%
Withdraw fourth week of class 40% 60%
Withdraw after fourth week of class      0% 100%

  • The refund/reduction/proration policy in place at VCUarts Qatar mirrors the policy at the home campus, VCU, in Richmond, Virginia, USA.
  • No tuition/fee charges are levied during the Add/Drop Period.
  • Refunds will be computed based on the actual withdrawal date/time when the completed Withdrawal Form is completed, and as recorded by the Office of Records and Registration. The Withdrawal Form is available from VCUarts Qatar Intranet. Refunds/reductions/pro-rations will only be made to students who have completed the required withdrawal procedure whether they have attended the class or not. 
  • It is the student’s responsibility to request corrections to errors on the student’s registration-schedule, if any. 
  • Students who are enrolled up to the maximum number of credit hours (18) and withdraw up to the minimum credit hours considered full-time enrollment (12) do not receive a refund/reduction/proration.
  • A full refund of tuition and applicable fees for short courses (less than six weeks in length) will be granted if the course is dropped by the end of the first day of a given class. Partial refunds are not granted for short courses.

Questions about your Due Balance, or about how to make payment?

  • First, see also: https://intranet.qatar.vcu.edu/registrar/tuition-and-fees-payments-refunds/  (login required. Accessible to VCUQ community members only.)
  • Second, see especially the "Related Files and Forms" in the right side-bar at the above link for indepth information about:
    • How Tuition and Comprehensive Fee are Calculated
    • How to Pay your Due Balance to QF Finance (Payment Methods)
    • How to Clear a QF Finance Hold on your VCUarts Qatar record
    • Etc.
  • Third, if necessary, and AFTER you've reviewed the information above, contact QF Finance with further questions:

Scholarships, Financial Aid, and Campus Employment

For information on undergraduate funding support, please see QF Student Financial Services

  • QF Financial Aid: fao@qf.org.qa
  • QF Merit Scholarships: sch@qf.org.qa
  • On Campus Employment: Tech4Work (for Education City Wide student-employment opportunities), or Office of Career Services at VCUarts Qatar (for VCUarts Qatar student-employment opportunities)

For information on graduate funding support, please see: Graduate Financial Support

Options for repayment of QF Financial Aid Loans

There are two options for repayment of QF Financial Aid loans after graduation. Students may choose one or a combination of both repayment options. Specific questions should be directed to QF Student Financial Services. 

  • Standard Repayment: This option commits a student to repay the loan in installments equivalent to 15% of their monthly salary - until the loan is paid off in full. 
  • Paid Service: This option is for students who find employment at one of the QF-approved companies/organizations/government offices. During a period from one to six years, and depending on the amount of loan, students can be considered for "debt forgiveness". Their service (employment), valued at a prescribed monthly rate, debits (=forgives) the loan by that amount each month. 
  • For more information, please contact fao-repayment@qf.org.qa. or visit QF Student Financial Services