FERPA ,VA-Code, and Your Privacy

US Federal and Virginia State Law affords students with certain rights to privacy concerning their education records. Please review the information below and at the weblinks provided. 

All VCUarts Qatar's FERPA-forms related to a student's provision or revocation of consent, etc. can be found at the (pasword-protected) VCUarts Qatar Intranet, in the section "Records and Registration". Note that all matters re FERPA at VCUarts Qatar are managed by VCUarts Qatar (not by VCU-Richmond). Please complete the appropriate VCUarts Qatar forms. Thank you. 

FERPA and VA-Code training, as provided to all new VCUarts Qatar students and employees during their respective Orientations, are also available from the VCUarts Qatar (password-protected) Intranet, section "Records and Registration".  

FERPA

FERPA, the Family Educational Rights and Privacy Act of 1974, is a federal law in the United States of America that pertains to the release of and access to educational records. The law, also known as the Buckley Amendment, applies to all institutions which receive funds under an applicable program of the US Department of Education. VCU and by extension VCUQatar must comply with FERPA. FERPA applies to personally identifiable information in educational records. This includes items such as the student's name, names of family members, addresses, personal identifiers such as social security numbers, and personal characteristics or other information that make the student's identity easily traceable.

Educational records are all records that contain information directly related to a student and are maintained by an educational agency or institution, or by a party acting on its behalf. A record means any information recorded in any way, including handwriting, print, tape, film, microfilm, etc.

Directory information. FERPA identifies certain information, called ‘directory information’, that may be disclosed without the student's permission. The university has designated the following information as directory information:

  • Student's name
  • Date admitted
  • Date of Birth
  • Semesters of attendance
  • Majors/Minors/Specializations
  • School/College
  • Full or part time status
  • Classification (freshman, sophomore, junior, senior, etc.)
  • Degree sought
  • Honors and Awards
  • Degrees earned and dates on which degrees were earned
  • Participation in an officially recognized sports
  • ID Photograph

Note that Directory information does not include Race, Gender, Social Security Number, Grades, Grade Point Average, Country of Citizenship, Religion.

Read more on FERPA.

VA-Code

VA-Code refers to the Code of Virginia section 23.1-405(C), effective July 1, 2018. While VCU designates a student’s address, phone number and email address as “directory information” under FERPA, the Code of Virginia section 23.1-405(C), effective July 1, 2018, prohibits the university from disclosing that information under FERPA’s “directory information” exception, 34 C.F.R. § 99.31(a)(11), or the Virginia Freedom of Information Act, Va. Code § 2.2-3700 et seq., unless the student has affirmatively consented in writing to such disclosure. Accordingly, VCU may disclose this information when a student has consented in writing or another FERPA exception applies. Read more on Disclosure of Student Contact Information