Temporary Administrative Assistant (non-benefited)

Department:

Summary

This is an open call for a Temporary Administrative Assistant to cover general office administration duties for a short-term duration (not exceeding 3 months). Applications received through this open call will be kept in our application pool for an indefinite duration and applicants will be contacted when a temporary position becomes available. This position is temporary in nature and is paid on an hourly basis without any additional allowances or benefits. In line with the State of Qatar hiring guidelines, applicants must hold a valid Qatar residence permit (Qatar ID) to be considered for this position.

If other positions are advertised through our website, applicants must apply to the specific position they are interested in, through the online recruitment portal.

The intent of these job descriptions is to provide a representative level of the types of duties and responsibilities that will be required of positions given the title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in the description.

Equal Opportunities: VCUarts Qatar is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures, and perspectives can thrive.

Major Activities & Essential Functions

  • Answers and directs phone calls, and organizes and schedules appointments
  • Plans meetings and takes detailed minutes, as well as writes and distributes emails, correspondence memos, letters, and forms
  • Assists in the preparation of regularly scheduled reports, and develops and maintains a filing system
  • Updates and maintains office policies and procedures, as well as, Orders office supplies and researches new deals and suppliers
  • Books travel arrangements, and submits and reconcile expense reports
  • Provides general support to visitors, and Acts as the point of contact for internal and external clients
  • Performs other duties as assigned by the supervisor, including related administrative tasks for the department.

Qualifications

  • Proven experience as an Administrative Assistant, or Office Admin Assistant
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint).
  • Bachelor's Degree, OR any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Skills & Experience

  • Ability to work independently.
  • Demonstrated ability to work in team settings and provide cross-functional support.
  • Excellent communication skills, both oral and written, in English. Knowledge of Arabic is preferred.
  • Skill in organizing resources and establishing priorities.
  • Excellent time management skills, ability to multitask, and work to tight deadlines.
  • Positive attitude and desire to be in a customer service-oriented environment.
  • Attention to detail and problem-solving skills
  • Result-driven.

Application Process

Apply for this job online

Review of applicants will begin immediately.