Community & Continuing Education Coordinator (non-benefited)

Summary

The Community & Continuing Education Coordinator will perform a variety of administrative and clerical tasks. The duties include providing support, assisting in daily office needs, and coordinating the department’s general administrative activities.

This is a non-sponsored hourly position with no benefits based on a maximum of 37.5 hours per week. Applicants must have a valid residence permit and currently live in Qatar.

Reports to: Program Manager for Community & Continuing Education

Department: Strategic Engagement

Major Activities & Essential Functions

Program Coordination and Scheduling:

Contacts instructors to confirm courses and schedule community and continuing education programs.
Books classrooms using the EMS system and assists HR with instructor contracts.
Ensures all program logistics are overseen to guarantee smooth operation for Community and Continuing Education (CCE) programs.

Communication and Marketing:

Updates VCUarts Qatar’s website and manages all CCE social media platforms with course information.
Sends course confirmation or cancellation emails to students and instructors, and distributes feedback forms after courses.
Implements marketing plans, updates advertising artwork, and handles related follow-up tasks.

Administrative Support:

Assists participants with in-person registration and handles communications via phone calls, emails, and WhatsApp.
Creates and distributes participant lists to building security and reception, and coordinates with instructors and TAs on class materials.
Assists in the preparation of reports and maintains a comprehensive filing system for contacts, courses, and participant information.

Financial and Inventory Management:

Handles online materials purchasing through external vendors and coordinates with the bookstore on material needs.
Updates the online payment system with course details and pricing.
Handles reimbursements, and refunds for instructors and participants, and maintains inventory lists, conducting periodic updates.

Training and Development:

Trains student workers, assigns tasks, and manages their schedules to support program needs.
Performs other job-related duties as assigned by the supervisor.

Qualifications

A bachelor’s degree or equivalent in Business Administration, Marketing, or Project Management.
Proven experience in handling a wide range of administrative tasks, demonstrating strong organizational skills and the ability to manage multiple priorities effectively.
High proficiency with using Adobe Cloud suite (including Illustrator and in-design).

Skills & Experience

Excellent time management skills and superb communication skills.
A high level of accuracy, work ethic & a diligent worker.
Willingness to work within a cooperative structure – working in a team.
Willingness to work after hours and support operations as required.
Positive attitude and desire to be in a customer service-oriented environment.
Result-driven and possess leadership qualities.
Demonstrated experience or a commitment to fostering a diverse working and learning environment is required as a staff member at VCUQatar.

Application Process

Apply for this job online