Course Schedule and Registration

Course Schedule

The Course Schedule lists each of the course-sections offered in a particular academic term, indicating their days/times, location, instructor, and Course Registration Number (CRN), etc. The Course Schedule is made available weeks prior to course registration starting, via the VCUarts Qatar Intranet. It is also accessible from eServices via the Course Registration portal.

• The Fall Course Schedule is generally available in mid-March prior to the Fall term. The Fall term at VCUarts Qatar is generally held from late-August till mid-December.
• The Spring Course Schedule is generally available in mid-October. The Spring term at VCUarts Qatar is generally held from early January till early May. 
• The Summer Course Schedule is generally available in late April, provided VCUarts Qatar offers courses during Summer. 

Course Registration

• Online Course Registration is staggered in accordance with a student’s academic classification and seniority standing, and generally in the following order: Honors Program students; graduate students; continuing students (seniors, juniors, sophomores, and freshman), and incoming new students. 
• Students are encouraged to register as soon as possible after their respective registration time opens to ensure a seat in their required/preferred classes.
• Students may register for courses until the conclusion of the Add/Drop period of a given academic term. The Fall/Spring Add-Drop periods generally ends at the conclusion of the first week of classes.
• Each course is associated with a 5-digit Course Registration Number (CRN).
• Course registration is online. 
• Students with pertinent HOLDs on their academic record are prevented from registering for courses for the coming academic term. Holds signify that a student has outstanding business with VCUarts Qatar, VCU, or with the Qatar Foundation. As soon as students clear their holds, their ability to register for courses is re-activated.

Course Descriptions

• All courses offered at VCU are described in a short paragraph which helps students to understand the general content of the courses they are required -or choose- to take. 
• VCUarts Qatar offers a smaller selection of courses than the VCU home-campus does, for its select academic programs. 
• Course Descriptions are listed alphabetically by program.
• All courses at VCU are numbered. 
• Courses at VCUarts Qatar go by the same numbering system as courses at VCU’s home campus. 
• Course numbers consist of three digits (XXX). The first digit relates to the course level as follows:
  • 0XX – Noncredit courses
  • 1XX and 2XX – Undergraduate, lower-level
  • 3XX and 4XX – Undergraduate, upper-level
  • 5XX – Introductory graduate courses
  • 5XX – Professional graduate courses
  • 6XX, 7XX and 8XX – Graduate courses

Add-Drop

• Students may change their registration, add or drop a class, through the registration period and until the end of the Add-Drop period. 
• Once registered, students are advised to seek the consult of the Office of Academic Advising before adding/dropping or changing their registration in any way, to ensure they continue to meet academic progression requirements.
• The Add-Drop period generally ends at the conclusion of the first week of classes. Check the Academic Calendar for Add/Drop dates and deadlines.
• Courses dropped during the Add-Drop period do not show on a student’s permanent academic record.
• There are no fees associated with adding or dropping courses during the registration and Add-Drop period. Tuition and fee charges are assessed at the conclusion of the Add-Drop period. 
• Once the Add-Drop period has concluded, registration locks in. From then forward, ONLY students who are effectively registered for a class may attend that class. Students who are NOT officially registered for a class may NOT attend that class.
• Students may NOT be added to a course after the Add-Drop period has ended without express permission from the Academic Regulations Appeals Committee (ARAC). 

Cancelling Registration – Dropping All Courses

• Students who wish to cancel their registration and not be charged for tuition/fee, must drop all courses for which they are registered prior to the stated Add-Drop period ending. The Add-Drop period generally ends at the conclusion of the first week of classes.
• Students are fully responsible for dropping their courses/cancelling their registration, should they wish to do so. 
• Students can drop any/all courses via the online course registration portal in eServices. 

Withdrawing from a Course

• After the Add-Drop period has passed, students may withdraw from a class in accordance with prescribed procedures.
• To officially withdraw from a course, a student must file the appropriate “Withdrawal”-form with the VCUarts Qatar Department of Enrollment and Registration Services.
• Courses from which a student withdrew will be graded “W” (WITHDRAW). W-grades are recorded in students’ official academic transcripts.
• Students who stop attending a class and who fail to effectively withdraw from the class, will earn an “F”-grade (FAIL) for that course. “Not attending” a course is not a substitute for “withdrawing” from a course.
• Tuition and Fee will be charged in accordance with the VCU refund schedule.

Withdrawing from the University

• Students who wish to withdraw from ALL the courses for which they are registered after the Add-Drop period has passed, must do so in accordance with prescribed procedures and by the stated deadline date. See the Academic Calendar for the withdrawal deadline.
• To officially withdraw from a course, a student must file the appropriate “Withdrawal”-form with the VCUarts Qatar Department of Enrollment and Registration Services.
• Students who stop attending classes and who fail to effectively withdraw from those classes, will earn “F”-grade (FAIL) for those courses. “Not attending” a course is not a substitute for “withdrawing” from a course.
• Students who withdraw from the university for medical reasons must consult the VCUARTS QATAR Counseling Center and follow the “medical withdrawal” processes.
• Tuition and Fee will be charged in accordance with the VCU refund schedule.
• Students are advised to consult with the Office of Academic Advising prior to withdrawing from courses for which they are registered. Students who voluntarily withdraw from all courses during a semester are eligible to return to VCUarts Qatar in the subsequent semester, conditional on their academic standing.
• In extraordinary, mitigating circumstances students may petition the Academic Regulations Appeals Committee for withdrawal after the stated withdrawal deadline. See the VCUarts Qatar Intranet for additional information.